Call for Abstracts

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The Organising Committee invites all healthcare and social care professionals as well as students to submit their research or practice reports related to end-of-life care for poster or oral presentation at the JCECC Conference on Community End-of-Life Care: Sustainable Development and New Frontier. aims to bring together practitioners, researchers, scholars and policy makers worldwide to discuss the future directions of end-of-life service development from public health perspectives, and share best practices and innovations in promoting sustainability and quality of care at the end of life. The conference also provides an opportunity to review the achievements of the concerted efforts of JCECC and our partners in the past six years.

Submissions are sought for three categories and can be made via the abstract submission portal from January 20, 2021 to April 16, 2021. Accepted abstracts will be published in an electronic version for distribution to all conference delegates.

– Abstract submission is now closed –

– Accepted abstracts will be published in the Journal of Palliative Medicine, an international and peer-reviewed journal [(2019) Impact Factor: 2.238] –

1. Authors must indicate one of the following three themes that best describes the content of their submission. Suggested sub-themes are outlined but not exclusive.

  • Public Health Approach to End-of-Life Care
    • Community-based end-of-life care
    • Care or die at home or residential care settings
    • Prevention-oriented end-of-life care
    • Shared care and medical-social collaboration
    • Stepped care
    • Policy in end-of-life and palliative care
    • Diversity and inclusion at end of life
  • Quality of Care
    • Models of service delivery
    • Evaluation of care (Outcome, process, and cost-effectiveness)
    • Holistic care
    • Patient-and-family-centered care
    • End-of-life decisions & Shared decision making
    • Advance care planning
  • Sustainability
    • Capacity building of professionals in end-of-life care
    • Interdisciplinary collaboration
    • Staff support
    • Community engagement & Public education
    • Volunteerism

2. The abstracts should contain the following:

  • Abstract title (less than 25 words)
  • Authors’ name and affiliations
  • Abstract body (not more than 250 words): There are two types of abstracts, the research abstract and practice abstract. A research abstract is suitable for presentation on scientific research studies which involves systematic collection, interpretation and evaluation of data, whereas a practice abstract is suitable for presentation on interventions and clinical practices with or without research elements. Abstract submitter should choose one abstract type and include the required contents below in the abstract body:
    • Research presentation: Background, Objectives, Methods, Results, Conclusion (not more than 250 words)
    • Practice presentation: Background, Objectives, Practices, Implications (not more than 250 words)

3. Accepted abstracts will be published in the Journal of Palliative Medicine, please follow the above abstract format strictly as required by the journal publisher.
4. There should be no tables, diagrams or pictures in the abstracts.
5. Authors must submit their abstracts online through the conference website.
6. Please indicate the preferred type of presentation (oral or poster) and the nature of content (research or practice) of presentation.
7. Authors can submit at most two abstracts as first author.
8. Presenting authors must be registered participants.
9. Abstracts must be submitted and presented in clear English, and with a quality of language suitable for publication.

Selection for Abstracts

1. Three panels of reviewers formed by the members of the Organising Committee will review the submitted abstracts.
2. Two reviewers will review an abstract.
3. The Organising Committee will have the final authority over the acceptance of the submitted abstract, its type of Presentation, as well as the theme it should fall under.
4. Selection Criteria:

– Relevance to end-of-life care 20%
– Relevance to the themes 20%
– Generalisability of the practice 30%
– Implications of practices 20%
– Clarity of Presentation 10%

Selection for Awards

1. Abstract submitters can indicate their intention to participate in the best presentation award selection in the abstract submission form.
2. The best presentation award selection will be held in two different streams: Practice presentation and Research presentation. A research presentation presents scientific research studies which involves systematic collection, interpretation and evaluation of data, whereas a practice presentation presents interventions and clinical practices with or without research elements. The abstract type (research or practice) selected by the abstract submitter in the abstract submission form automatically imply whether in research or practice presentation that the abstract would belong.
3. The top 6 abstracts in research and practice respectively with the highest score in the abstract review will be invited to join the synchronised presentation competition on June 18, 2021.
4. There will be one award each for best Practice and best Research presentation. The awardees will be selected by the adjudicators after the presentations..
5. Selection Criteria:

– Score in the abstract review 50%
– Ability to highlight the importance of the study or research 20%
– Clarity and logic of presentation 15%
– Ability to respond to the questions 15%

Abstract submission deadline: Date: April 16, 2021
Notification of acceptance of abstracts: Date: April 30, 2021

List of abstract reviewer (Last name in Alphabetical Order):
Professor Cecilia Chan
Emeritus Professor
Department of Social Work and social Administration, The University of Hong Kong
Dr. Edward Leung
President
Hong Kong Association of Gerontology
Professor Helen Chan
Associate Professor
The Nethersole School of Nursing Faculty of Medicine, The Chinese University of Hong Kong
Dr. Polly Li
Assistant Professor
LKS Faculty of Medicine School of Nursing, The University of Hong Kong
Dr. Denise Cheung
Assistant Professor
LKS Faculty of Medicine School of Nursing, The University of Hong Kong
Dr. Vivian Lou
Associate Professor
Department of Social Work and social Administration, The University of Hong Kong
Professor Amy Chow
Professor
Department of Social Work and social Administration, The University of Hong Kong
Dr. Alina Ng
Research Assistant Professor
LKS Faculty of Medicine School of Nursing, The University of Hong Kong
Dr. Anthony Leung
Medical Superintendent
Haven of Hope Sister Annie Skau Holistic Care Centre, Haven of Hope Christian Service
List of adjudicators: (Last name in Alphabetical Order):
Professor Helen Chan
Associate Professor
The Nethersole School of Nursing Faculty of Medicine, The Chinese University of Hong Kong
Professor Kathy Eagar
Professor
Health Services Research, University of Wollongong Australia
Director, Australian Health Services Research Institute (AHSRI), University of Wollongong, Australia
Dr. Cecilia Kwan
Nurse Consultant
Palliative Unit, Bradbury Hospice
Dr. Jeffrey Ng
Chairman
Hong Kong Society of Palliative Medicine
Dr. William Wong
Clinical Associate Professor & Chief of Research
Department of Family Medicine and Primary Care, The University of Hong Kong

1. Each presentation is limited to 10 minutes with a follow-up Q & A session for 2-3 minutes.
2. The presentation should be in English.
3. The authors are required to warrant that the material used in the presentation is original and does not violate any copyrights. Unless request otherwise, Conference Secretariat assume their agreement for the Conference Secretariat to use the abstract for publications relevant to the conference, and video tape your session if it is an oral presentation.
4. It should be noted that the Conference Secretariat automatically assume presenters accept their recorded presentation be made available to participants for post conference streaming on the JCECC website. In case of refusal, please notify us at jcecc@hku.hk.
5. The presenting author(s) must register as a participant by Date: June 1, 2021 . It will be assumed that the author not registered by this date has withdrawn from the programme.
6. Two presentation formats are offered for oral presentations: (a) synchronised online presentation, and (b) pre-recorded presentation. Synchronised online presentation is usually preferred, but pre-recorded presentation will be arranged particularly when the place of residence of the presenting author has a different time zone than Hong Kong. The Conference organiser will confirm with the presenting author regarding the presentation format upon acceptance of abstract.

(a) Synchronised online presentation

Those who opt to present live should prepare their presentation on PowerPoint (ppt, pptx, pps, ppsx) similar to what you would do for an in-person conference. At the time of your presentation, the session moderator, will allow you to share your computer screen with the audience, along with a small window of you presenting. All your presentation materials should be submitted to jcecc@hku.hk by June 10, 2021. Please use the abstract reference number as the file name. The reference number will be assigned when the submission of abstract is accepted. The size of the file should be within 5MB. Exceptionally, we will allow 2 co-authors to present together. However, both co-authors will have to register for the Conference.

(b) Pre-recorded presentation

You may record yourself narrating your PowerPoint. The recording should be no longer than 13 minutes. You can use the software or application of your choice to prerecord your presentation. We ask that you submit your recorded video in hyperlink link format (Google drive, Dropbox or other appropriate downloadable video platforms), along with the presentation PowerPoint, to jcecc@hku.hk no later than June 10, 2021. Please use the abstract reference number as the presentation PowerPoint file name. The size of the file should be within 5MB.

1. Poster will be displayed as electronic poster in the conference photo gallery during the conference period.
2. The poster must be one page, and in English.
3. The poster should include the title of presentation, authors, affiliations in a headline strip at the top of the poster, and include illustrations like figures, tables, color photographs, charts etc.
4. The poster should be designed to allow for good quality graphics when zooming on specific sections on the poster.
5. Suggested size in Photoshop format: Document size: 90 cm x 150 cm; dots per inches: 300 (Please merge as single layer before output). You may also create your electronic poster using PowerPoint, Adobe Illustrator, Canva, or any other appropriate programme.
6. Once the poster presentation abstract is accepted, please submit your finalised poster in jpg/pdf format to jcecc@hku.hk by May 31, 2021. Please adopt the format of the file name as “participant name_abstract no.” and  make sure the file size is below 15MB.


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